Program Operations Assistant
Administrative Support
Provide administrative support to leadership, including calendar management, correspondence, and special projects.
Maintain and organize electronic files, templates, and records in SharePoint.
Prepare materials, mail packages, and oversee office supplies and promotional inventory.
Support general office organization and maintain website updates, including postings for careers, Requests for Proposals (RFPs), and news.
Travel & Meeting Coordination
Coordinate travel logistics and documentation, including authorizations, itineraries, and expense
reporting.
Track travel expenses, program activities, and event logistics.
Support planning and execution of board meetings and organizational events. Attend meetings as requested to document meeting minutes.
Financial & Compliance Support
Process invoices, reimbursements, reconciliations, and vendor payments with proper coding and compliance review for submission to accounting software.
Track contracts and ensure alignment with deliverables and internal and donor requirements.
Assist with procurement processes (RFPs/quotes) and maintain compliance documentation.
Support financial tracking activities, including accruals, reclassifications, and industry contributions.
Ensure timely submission of accurate reports to funders and adherence to deadlines.
Partner with the Director of Operations and accounting team to ensure financial and contractual
Collaboration & Program Support
compliance.
Assist program staff with data collection, reporting, and document preparation.
Maintain project trackers, compliance files, and action items.
Participate in staff meetings, document notes, and coordinate follow-up actions.
-
Associate's or bachelor's degree in business administration, international development, or a related field preferred
2-3 years of administrative, program support, or related experience (nonprofit or donor-funded environment a plus)
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines
with limited supervision
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to learn and effectively use project management tools and web-based platforms such as SharePoint and Zoho
Strong data entry accuracy, particularly when working with financial and program data
Solid document formatting and file management skills
Communication & Interpersonal Skills
Strong written and verbal communication skills
Ability to interact professionally with colleagues, partners, and stakeholders, including across cultures
Sound judgment and discretion in handling sensitive or confidential information
Organizational & Problem-Solving Skills.
Well-developed organizational skills with the ability to track details across multiple projects
Ability to prioritize work, meet deadlines, and adapt to changing needs with moderate guidance
Proactive, adaptable, and resourceful in responding to changing priorities
Financial & Analytical Skills
Strong numerical skills, including experience with expense reconciliation and voucher preparation
Preferred
Experience supporting program operations or compliance-related activities in a nonprofit or international setting
WISHH (The World Initiative for Soy in Human Health)
We support entrepreneurs in Africa, Asia, and Latin America by sharing the many ways to use soy to meet growing global protein demand, as well as improve health, nutrition and food security. Find new partners. We are connecting our partners through this innovative venture on social media.
Mission: WISHH develops agricultural value chains in emerging markets, creating trade and long-term demand for U.S. soy.
Vision: WISHH builds U.S. soy trade through the improvement of health, nutrition, and food security in emerging markets.
WISHH is a program of the American Soybean Association and is funded in part by the United Soybean Board and state soybean board checkoff programs.
Website: https://www.wishh.org/